General Description of Duties of Officers,

Directors and Volunteers

President

The president of the Music Boosters oversees all aspects of the organization including fundraising, parent outreach, volunteer staffing for events, maintaining financial records and coordinating the activities of the Music Boosters with the Music Director, including but not limited to:

 

  • Planning and overseeing regular meetings of the Board of Directors;

  • Making presentations to parent groups;

  • Recruiting Board Members and Volunteers;

  • Coordinating Concerts and other Events.

Vice President

The Vice President assists the President and other Officers in carrying out their responsibillities, including, for example:

  • Regularly attending meetings of the Board of Directors, proposing action and voting on proposals;

  • Coordinating outside services providers, such as videographers;

  • Overseeing events organized by the Music Boosters;

Treasurer

The Treasurer maintains financial records of the corporation, handles deposits, disbursements and coordinates filing of taxes. Regularly attends meetings of Board of Directors, provides financial updates and proposes appropriate actions and votes on proposals.

Secretary

The Secretary is responsible for:

  • Creating and circulating agendas for meetings of the Board of Directors, ​

  • Maintains records associated with those meetings including attendance, presence of a quorum, business voted on and results of voting

  • Creates and circulates Minutes from meetings and ensures they are approved at the following meeting.

Board of Directors

The Board of Directors is responsible for attending regular meetings of the Board of Directors and voting on action items set forth on the Agenda circulated by the Secretary, such as expenditures of a significant size, changes in bylaws, voting in new Officers and Board Members and similar actions 

Volunteers

Volunteers carry out the activities of the corporation under the supervision of one or more corporate officers or Board Members.  (Often, out of necessity, Officers and Board Members are also Volunteers.) Volunteers in the past have participated in the following activities, among others:

  • Staffing tables at 7th grade orientation;

  • Ordering Band Polos and T shirts;

  • Fulfilling orders for Band Polos, T shirts, and Golf Tickets;

  • Maintaining website and posting items for sale in webstore;

  • Staffing refreshment tables at Coffee Concerts and Winter and Spring Concerts;

  • Coordinating sales of fundraiser Golf Tickets;

  • Staffing Tables at Back to School Night;

  • Assisting with Forum Music Festival;

  • Maintaining mailing lists;

  • Drafting and sending email blasts;

  • Etc.